Administrator
|
Location: |
Manama – Bahrain |
| Hours: | Full Time |
| Category: | Administrative Job |
Tasks Summary
- Receive all phone calls, take notes and submit them to his/her line manager.
- Perform all administrative services, such as photocopying, organising and archiving required prints, in both Arabic and English, and using several of the MS Office suite of applications.
- Receive, guide and deal with auditors.
- Prepare agendas, arrange meetings as assigned and plan the appointments of his/her line manager.
- Deal with university staff and students, and other relevant bodies when the work relates to those bodies.
- Organise the office of his/her line manager and maintain its devices, equipment and tools.
- Handle the mail; perform classification and cataloguing, as required; keep records; and monitor and use office equipment as needed.
- Retain information and files, protect their contents and ensure that work-related secrets are not disclosed.
- Handle the work of the line manager of the relevant office of the vice president/Dean or director in the event of the absence of the line manager.
- Handle incoming and outgoing messages, and reply to letters quickly.
- Organise and distribute mail letters to departments and divisions of the university.
- Perform any other duties assigned by their line manager.
Qualifications & Experience
- Preferably with a Bachelor’s degree in a relevant field.
- Preferably with 3-5 years’ experience in a relevant field.
- Excellent planning, research, and analytical skills.
- A high level of attention to detail.
- Strong written, oral communication and presentation skills.
- The ability to work as part of a team.
- The ability to deliver outcomes and materials on time in a changing, fast-paced, deadline-driven environment.
- Strong computer skills and a working knowledge of statistical software.
Applicants should send a full resume, supporting documentation and a covering letter outlining their suitability for the post to Human Resources Department by email to jobs@asu.edu.bh